Privacy Policy

American Association of Nurse Anesthesiology (AANA) Privacy Notice

Last Updated: October 8, 2025

The American Association of Nurse Anesthesiology (“AANA”) respects Your privacy and is committed to protecting it through our compliance with this website privacy notice (“Privacy Policy”).

Maintaining the protection of information entrusted to our care by You is of the utmost importance to AANA.

This Privacy Policy describes the processing of Personal Information (defined below) that is provided, collected, or shared on the sites, applications, social media pages, ADP Workforce Now System (“Career Site”), or other platforms operated or used by AANA (collectively, the “Website”). The terms “You” or “Your” refer to all individuals, whether AANA members or non-members, accessing our Website for any reason.

This Privacy Policy applies to the information we collect:

On our Website.
In e-mail, text, and other electronic messages between You and our Website.
Through mobile and desktop applications You download from our Website, which provides dedicated non-browser-based interaction between You and our Website.
When You interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to AANA.
Through AANA state associations and affiliates, when You become a member.
When You apply for employment through our career site (available [hyperlink]).
When You sign up for any events that we host.
When You interact with us in another way – for example, contacting us with an inquiry.

This Privacy Policy outlines our policies and practices regarding Your Personal Information (information relating to You from which You can be identified) and how we will treat it. This Privacy Policy may change from time to time (see Changes to our Privacy Policy section below), so please check this Privacy Policy periodically for updates. If any questions arise about the meaning or interpretation of this Privacy Policy, the English-language version of this Privacy Policy is the official text.

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Website and others, including:

identifiers including Your first and last name, username, postal address, e-mail address, online identifier Internet Protocol Address, telephone number, or other similar identifiers;
information about You individually, but is not held in a form to identify You, such as Your photo, age, gender, language preferences, expertise, date of birth, national origin, work authorization status, or other information;
Payment information, through a third-party vendor, such as Your credit card number, CVV code, and expiration date;
Education information;
Professional or employment-related information;
Contact information related to events and marketing;
Internet or other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding a consumer’s interaction with an AANA’s internet website, AANA’s applications, and advertisements; and/or
The contents of Your communications with us, whether via e-mail, chat functionality, social media, telephone, or otherwise, and inferences we may make from other personal information we collect. Where permitted by applicable law, we may collect and maintain records of calls and chats with our agents, representatives, or employees via message, chat, post, or similar functionality.

We collect this information:

Directly from You when You provide it to us.
Automatically as You navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies.
From third parties, we contract with to provide services on our behalf (such as event organizers).
From affiliates and state associations that partner with the AANA.

Information You Provide to Us

We collect the information You provide when You interact with our Website or when dealing with AANA or our network offline including:

Information that You provide by making an inquiry or joining as a member. This includes information provided at the time of registering on AANA.com through My AANA, donating to The AANA Foundation and AANA CRNA-PAC, subscribing to services available on our Website, including, meeting and exhibit registration, crnaforum.aana.com, posting material or requesting further services or signing up for a committee or to volunteer. We may also ask You for information when You enter a contest or promotion sponsored by us, and when You report a problem with our Website.
Information that You provide by creating a profile on the Career Site. This includes Your resume, work experience, education, skills, licenses & certifications, memberships, professional and other work-related licenses, permits and certifications, references, and any other information You elect to provide us (e.g., employment preferences, willingness to relocate, current salary, desired salary, awards, or professional memberships).
Records and copies of Your correspondence with us, including e-mail and other electronic messages, social media posts, and through our chat functionality.
Your responses to surveys that we might ask You to complete for research purposes.
Details of transactions You carry out through our Website and of the fulfillment of Your orders. You may be required to provide financial information before placing an order through our Website.
Your search queries on our Website.
Other features that are developed in the future may result in the collection of additional new information.

You also may provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, “User Content”). Your User Content is posted on and transmitted to others at Your own risk. Although we limit access to certain pages and You may set certain privacy settings for such information by logging into Your account profile, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom You may choose to share Your User Content.

AANA’s Usage Details, IP Addresses, Cookies, and Other Technologies

As You navigate through and interact with our Website, we, our service providers, marketing partners and other third parties may automatically collect certain information about Your equipment, browsing actions, and patterns, including:

Details of Your visits to our Website, including traffic data, location data, logs, and other communication data, and the resources that You access and use on our Website.
Information about Your computer and internet connection, including Your IP address, operating system, and browser type.

Collecting the above information helps us improve and analyze our Website and deliver a better and more personalized service by enabling us to:

Estimate our audience size, browser statistics, the popularity of the content, and usage patterns.
Analyze and manage our advertising.
Speed up Your searches.
Recognize You when You return to our Website.

The technologies we, our service providers, and other third parties use for this automatic data collection may include:

Cookies (or browser cookies). A cookie is a small file placed on the hard drive of Your computer or other device when You visit our Website. You may refuse to accept browser cookies by activating the appropriate setting on Your browser. However, if You select this setting, You may be unable to access certain parts of our Website. Unless You have adjusted Your browser settings so that it will refuse cookies, our system will issue cookies when You direct Your browser to our Website. Cookies may be used alone or in conjunction with anonymous identifiers, pixel tags, web beacons, scripts, and other technologies to obtain certain information about Website users. While some cookies are deleted when You close Your browser (session cookies), others remain even after You close Your browsing session (persistent cookies). Cookies alone cannot be used to disclose Your individual identity to us.
Web Beacons/Pixel Tags. Web beacons and pixel tags are tiny graphics with a unique identifier, similar in function to cookies, that are placed in the code of a web page. These technologies may be used, for example, to allow us and our service providers to send emails to You in a format You can read and to count users who have visited our Website, seen our ads, opened our emails, or clicked on any links in our emails. These technologies may also be used by us and our service providers to better target and personalize ads and to track ad campaigns. For example, pixel tags, web beacons, and other technologies may allow third-party ad networks to recognize a unique cookie on Your web browser or mobile device. This enables us to learn which ads bring users to our Website. The information collected may tell the third-party ad network what other websites You have visited that are associated with the network. This information may be used for the purpose of managing, targeting, and personalizing ads on our Website and other websites based on those interests.

We, our service providers, and other third parties may analyze the information derived from cookies, pixel tags, web beacons, scripts, and other technologies and match or combine that information with data provided by You or collected or received from public and commercial sources. We may tie this information to personal information about You that we collect from other sources or You provide to us, in which case we will process such personal information in accordance with the remainder of this Privacy Policy.

Please note that to the extent that third parties are using pixel tags, cookies, beacons, scripts, or other tracking technologies on our Website, we do not control the use of those technologies or the resulting information, the use of which is governed by the privacy policies of those third parties.

Targeted Advertising

Third parties (such as HubSpot) assist us in our marketing efforts in order for us to provide You with services or recommendations that You may be interested in. These third parties may use cookies alone or in conjunction with other tracking technologies to collect information about our users. For information about how You can opt out of, see the Your Privacy Rights and Choices section below.

How We Use Your Information

We use information that we collect about You or that You provide to us, including any personal information, including but not limited to the following purposes:

To present our Website and its contents to You.
To provide You with information, products, or services that You request from us.
To offer and fulfill our core business purposes, which include:
Fulfilling AANA’s obligation to members
Financial processing
Supporting the AANA Foundation and AANA CRNA-PAC
Facilitating convention and special event planning
Communicating key organizational messages
Supporting the programs and membership of AANA
Complying with any legal obligations
To fulfill any other purpose for which You provide it.
To process Your job application, which includes but is not limited to the following: assessing Your capabilities and qualifications for a job, conducting reference checks, responding to Your inquiries and communicate with You and Your application, sending You information regarding the Careers Site and changes to our terms and policies, conducting background checks if we offer You a position; and preserving other legitimate interests.
If we hire You, personal information we collect in connection with Your application may be incorporated into our human resources system and may be used to manage the new-hire process; any such information may become part of Your employee file and may be used for other employment-related purposes.
To carry out our obligations and enforce our rights arising from any contracts entered into between You and us, including for billing and collection.
To notify You about changes to our Website or any products or services we offer or provide through it.
To allow You to participate in interactive features on our Website.
Store information about Your preferences, allowing us to customize our Website according to Your individual interests.
In any other way, we may describe when You provide the information.
To the extent necessary for any other lawful purpose for which the personal information is collected.
For any other purpose where we have Your consent.

We may also use Your information to advertise our own and third parties’ goods and services that may be of interest to You. If You do not want us to use Your information in this way, You may opt out of this processing by notifying us via our Contact Us form. For more information, see the Disclosure of Your Information section below.

Disclosure of Your Information

We may disclose Your personal information for the following business purposes:

To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
To third parties to market their products or services to You if You have consented to these disclosures. We contractually require these third parties to keep personal information confidential and use it only for the purposes for which we disclose it to them.
To affiliates and/or partners that are involved in evaluating candidates for a given job position. We will make the information available to personnel with a business need-to-know, including those in the recruiting, human resources, and information technology departments, as well as the department responsible for the position for which You are applying.
To educate providers and other companies associated with our business operations.
To fulfill the purpose for which You provide it.
For any other purpose disclosed by us when You provide the information with Your consent.

We may also disclose Your personal information:

To comply with any court order, law, or legal process, including responding to any government or regulatory request.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of AANA, AANA members, AANA affiliates, AANA State Associations, or others. This includes exchanging information with other companies and organizations for fraud protection and credit risk reduction.
If and when we are involved in a merger, acquisition, or any form of transfer or sale of some or all of our business, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding. Personal information may be transferred along with the business. Where legally required, we will give You prior notice and, if You have a legal right to do so, an opportunity to object to this transfer.

Please note that we may de-identify or aggregate personal information in order to ensure that it cannot identify You or any other individual. Because this data does not identify You, we may use, disclose, or sell this information at our discretion.

Privacy Rights and Choices

Depending on where You live, You may have the following rights with respect to Your personal data:

Right to Know: You may have the right to confirm whether or not we process Your information and to access such data.

Right to Correct: You may have the right to correct inaccuracies in Your information.

Right to Delete: You may have the right to delete Your information that we have obtained.

Right to Data Portability: You may have the right to receive a copy of Your information in a portable and readily usable format.

Right to Opt-Out of Processing: You may have the right to opt out of the processing of Your information for purposes of: (i) targeted advertising; (ii) the sale of Your information; or (iii) profiling in furtherance of decisions that produce legal or similarly significant effect concerning You.

To exercise Your rights, contact us.  If You are a registered user on this Website, You may be able to review and change Your personal information by logging into our Website and visiting Your account profile page on My AANA.

If You are a Colorado resident, in order to exercise Your right to opt out of targeted advertising, You can do so by clicking the Your Opt-Out Rights button below.

Your Opt-Out Rights

You may use an authorized agent to submit a rights request on Your behalf. To do so, Your authorized agent must submit a request via our Contact Us form and indicate that they are submitting the request as an agent on Your behalf. We may require the agent to provide proof via written authorization or evidence of a power of attorney. We may also require You to confirm with us that You provided the agent permission to submit the request or to verify Your own identity directly with us.

We will take steps to verify Your identity before completing Your rights request. In order to do so, we may ask You to provide additional information, such as Your phone number or home address. We will only use personal information provided in a request to verify the requestor’s identity.

We will endeavor to respond to requests within the time period required by applicable law. If we require more time, we will inform You of the reason and extension period in writing.

We will deliver our written response by mail or electronically, at Your option.

We do not charge a fee to process or respond to Your request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell You why we made that decision and provide You with a cost estimate before completing Your request.

We cannot respond to Your request or provide You with personal information if we cannot verify Your identity and confirm the personal information relates to You. Making a verifiable consumer request does not require You to create an account with us.

We may deny certain requests, or only fulfill some in part, as permitted or required by law.  For example, if You request to delete personal information, we may retain some of that information to retain for legal purposes.

Appeals

If You are not satisfied with the resolution of Your request and would like to submit an appeal, contact us with the subject “DSR Appeal”.

Marketing Emails

To opt out of marketing emails, You can use the unsubscribe link found in the email communication You receive from us. You may also use the “Contact Us” option within the relevant service to opt out and elect not to receive further emails from us. Please note that, even if You unsubscribe from certain correspondence, we may still need to contact You with important transactional or administrative information, as permitted by law.  Additionally, if You withdraw Your consent or object to processing, or if You choose not to provide certain Personal Information, we may be unable to provide some or all of our services to You.

Cookies and Tracking Technologies

You may disable the use of most cookies and other tracking technologies in our cookies preference center. You can also set Your browser to refuse all or some browser cookies or to alert You when cookies are being sent. If You disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.

Promotional Offers

If You do not want us to share Your personal information with unaffiliated or non-agent third parties for promotional purposes, for some third-party advertisers, You can opt-out by sending us Your request via our contact us form. If we have sent You a promotional e-mail, You may send us a return e-mail asking to be omitted from future e-mail distributions.

Donor Privacy Information

AANA will not sell, trade, or share a donor’s personal information, including their name, phone number, email, or physical address, with non-AANA third parties, nor will it send donors mailings on behalf of other unrelated organizations. This Privacy Policy applies to all donor information received by AANA, both online and offline, as well as any electronic, written, or oral communication. AANA occasionally uses third-party vendors to manage and process donor information. These vendors are bound by strict confidentiality agreements.

Children Under the Age of 18

Our Website is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If we learn we have collected or received personal information from a child under 18 without verification of parental consent, we will use commercially reasonable efforts to delete that information. If You believe we might have any information from or about a child under 18, please notify us via our contact us form.

California Privacy Rights

Under California’s “Shine the Light Law,” California residents who provide personal information in obtaining products or services for personal, family, or household use are entitled to request and obtain from us once a calendar year information about the customer information we shared, if any, with other businesses for their own direct marketing purposes. If applicable, this information will include the categories of customer information and the names and addresses of those businesses with which we shared customer information for the immediately prior calendar year.

To make such a request, California residents may notify us via our contact us form. AANA will not discriminate in any way against any users of our Website who exercise their rights provided by law.

International Users

Our Website and related services are intended only for individuals in the United States. If You are located outside of the United States and choose to use our Website and services, You do so at Your own risk. You understand that the information we collect about You will be transferred to the United States and other countries where we or our service providers and business partners are located. Please be aware that the laws in the United States may not be as protective as the laws in Your country.

Third-Party Links

We are not responsible for the practices employed by any websites or services linked to or from the Website, including the information or content contained within them. We encourage You to investigate and ask questions before disclosing personal information to third parties, since any Personal Information disclosed will be subject to the applicable third party’s privacy notice.

The Website may contain links to other sites. This Privacy Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any website or service to which the Website links. The inclusion of a link on the Website does not imply endorsement of the linked site or service by us.

Data Security

We have implemented technical and operational measures designed to secure Your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

The safety and security of Your information also depend on You. Where we have given You (or where You have chosen) a password for access to certain parts of our Website, You are responsible for keeping this password confidential. Passwords registered with our Website are encrypted to ensure protection against unauthorized access to Your personal information. We ask You not to share Your password with anyone. We urge You to be careful about giving out information in public areas of our Website. The information You share in public areas may be viewed by any user of our Website.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect Your personal information, we cannot guarantee the security of Your personal information transmitted to our Website or over any public network. Any transmission of personal information is at Your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for the circumvention of any privacy settings or security measures contained on our Website.

Data Retention

We keep Your personal information for as long as needed or permitted in light of the purpose(s) for which it was obtained. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with You; as required by a legal obligation to which we are subject; or as advisable considering our legal position (such as applicable statutes of limitations, litigation, or regulatory investigations).

We may remove personal information for inactive accounts, subject to any applicable legal or regulatory obligations. Furthermore, we may delete personal information about You at any time and without providing any reason. Therefore, please retain Your own copy of the personal information provided to us.

Changes to Our Privacy Policy

AANA reserves the right to change, add, modify, or remove portions of this Privacy Policy at any time, which shall become effective immediately upon posting on this web page. It is Your responsibility to review this Privacy Policy for any changes. By continuing to use our Website, You agree to any changes in this Privacy Policy.

Contact Information

If You have any questions about AANA’s privacy protection practices or believe we have not adhered to this Privacy Policy, please notify us via our contact us form.